Letter Template Library

We've compiled sample letters and other documents for you. Please adapt the samples you find here to meet your needs. If you are addressing discipline-related issues, you should contact HR Employee Relations or HR Business Partners for consultation and assistance.


Review the sample letters below. These templates include the following:

Hiring

  • Letters to Job Applicants
  • Employment Offers

Positive Discipline

  • Oral Reminder
  • Written Reminder
  • Decision-Making Leave (2)
  • Disciplinary Leave Without Pay
  • Serious Incident Report
  • Employee Counseling Summary

Termination

  • Acknowledgement of Resignation
  • Acceptance of Verbal Resignation
  • Non-Renewal of Appointment
  • Involuntary Termination
  • Job Abandonment
  • Reduction in Workforce

Documents

Letter Templates
These are templates for written communications commonly used by managers.
OFFER LETTER (SAMPLE)
Campus: Norman, OUHSC, Tulsa
LETTER TEMPLATES TO APPLICANT: NOT CHOSEN, THANK YOU FOR RESUME/INTERVIEW
Campus: Norman, OUHSC, Tulsa
POSITIVE DISCIPLINE TEMPLATES
Campus: Norman, OUHSC, Tulsa
TERMINATION LETTERS (SAMPLE)
Campus: Norman, OUHSC, Tulsa

Contact

  • Norman: HR Employee Relations, 405-325-5594, NEL 242 
  • HSC: HR Employee Relations & Business Partners, 405-271-2194, SCB 113 
  • Tulsa: HR Employee Relations, 918-660-3190, Room 2C11