Getting Insurance

Overview

The university provides a rich selection of insurance programs to help you stay healthy and plan for the future. Review the information on these tabs to fully understand your options.

Important Deadline: All benefits eligible employees have 31 days from the date of hire to enroll in insurance benefits. If you do not enroll in insurance during this time: you will automatically waive medical and dental insurance and will not receive that coverage; and you will automatically enroll in the basic employee-only plans for life and AD&D insurance.

How to Enroll

Deadline - Action Required:
All benefits eligible employees have 31 days from the date of hire to enroll in insurance benefits as noted above. If you do not enroll in insurance during this time: you will automatically waive medical and dental insurance and will not receive that coverage; and you will automatically enroll in the basic employee-only plans for life and AD&D insurance.

Dependents:
When you enroll, you will have the option to cover your dependents. Eligible dependents are spouses, dependent children under age 26, or disabled dependent children of any age.

Option to Waive:
If a benefits eligible employee has other coverage and does not need to enroll in the university’s medical, dental, or AD&D insurance, they can choose to waive any of those three plans during the enrollment process in Self-Service or on the paper form received from HR. All benefits eligible employees receive basic life insurance coverage that's paid for by the university; you do not have an option to waive that plan.

Enrollment Forms:

  • Norman - Enroll online through Employee Self-Service or use the form you receive at myOU Benefits Orientation.
  • Health Sciences Center - Human Resources will send you a personalized enrollment form about a week after you're hired. You may complete this form or use it as a worksheet to help you enroll online through Employee Self-Service.
  • Tulsa - Human Resources or your department representative will provide personalized forms for enrollment.

University Contributions - Sooner Credits

The university pays a portion of select insurance premiums for benefits eligible employees as part of their total compensation package. These contributions are called "Sooner Credits" and are listed on the left side of the paycheck earnings statement. Sooner Credits are used for the core insurance programs: medical, dental, life, and accidental death & dismemberment. 

Click on the Additional Insurance Programs tab to review other insurance options you may choose to enroll in and pay the entire premiums as a payroll deduction.

Full and part-time employees who work between 20 and 40 hours per week are eligible for benefits. The Sooner Credit amount contributed for each employee is prorated based on their full-time equivalency (FTE) as shown below.

 FTE  % of Sooner Credits
 .5-.59  50%
 .6-.74  75%
 .75-1.0  100%

Premium Rates

Your insurance premium rates are determined by two factors: how many hours you work and your income. Click on "Premium rates" in the right column of this page to review insurance premiums.

  1. Whether you are part-time or full-time impacts the amount of Sooner Credits the university contributes toward your benefits. Your FTE or full-time equivalent status is used to pro-rate the amount of Sooner Credits you will receive. A full-time employee has an FTE of 1.0 and receives the full amount of Sooner Credits they are eligible for. A half-time employee has an FTE of .5 and receives half the amount of Sooner Credits compared with a full-time employee.

  2. In addition to your full-time equivalent status, your income tier is also considered when determining your medical premium rates. There are six income tiers for medical premiums. Lower income tiers receive more Sooner Credits.  

Coverage Start Date

Coverage for you and your eligible dependents begins on the first day of the month following your date of hire. See the important enrollment deadline above.

Making Changes to Insurance

Once your first 31 days have passed, changes to your benefits can be made in only two ways:

  • Open Enrollment: Every Fall there is an open enrollment period during which all employees can change their insurance for the upcoming year. Any changes made are effective on January 1.
  • Qualifying Event: Certain life events that occur during the year such as marriage, divorce, adoption, birth of a child, loss of other coverage, or death, are considered qualifying events by the IRS. Some insurance changes are allowed mid-plan year if you experience one of these qualifying events. Insurance changes must be made within 31 days of the event. Click here to find information about changing your benefits for qualifying events.

Core Insurance Programs

The insurance benefits listed here are considered Core Insurance Programs because the university contributes to the premium rates for benefits eligible employees as part of their total compensation package. The university's contributions are called Sooner Credits and are shown in the left column of the paycheck earnings statement.

Medical Insurance

OU medical insurance is provided by Cigna, and two plans are available: the Cigna HSA plan and the Cigna PPO plan. There are several things you should consider when choosing a medical insurance plan including premiums, networks, and covered services.

Use the link in the right column to learn more about medical insurance.

Contact:
If you have questions about the plans, you can contact Cigna's pre-enrollment services:
Cigna One Guide service (flyer)

Dental Insurance

OU offers you a choice of two dental plans from Delta Dental depending on the level of coverage you and your family may need: the Basic Plan and the Alternate Plan. The university contributes to the premiums for each plan. 

Both plans cover preventive, basic, and major services, but they differ in how much they pay for covered services. Under each plan, you can visit any licensed dentist.

There are several Delta Dental highlights worth mentioning.

  1. There is large network coverage in the Delta Dental Premier Network.
  2. Orthodontia is covered up to $1500 lifetime maximum per individual participant (children and adults).
  3. Most implants can now be covered under either plan and are subject to the deductible and the annual maximum benefit payment that applies to the specific class of covered dental services. Due to the complexity of implant coverage, it is advised that implant coverage be discussed between your dental provider and Delta Dental.

Use the link in the right column to learn more about dental insurance.

Life Insurance

Basic life insurance for a benefits eligible employee is fully paid for by the university. In the case of your death, the policy pays a benefit that is one and a half times your annual salary. You will need to name at least one person as a beneficiary on this policy. Purchasing supplemental life insurance is described in the Additional Insurance Programs tab above.

Use the link in the right column to learn more about life insurance.

Accidental Death & Dismemberment (AD&D) Insurance

AD&D coverage for a benefits eligible employee is fully paid for by the university. Accidental Death and Dismemberment insurance pays a benefit to your beneficiary if you were to die because of an accident whether at work or not. Also if you were to lose a limb because of an accident, you would receive a partial benefit with this policy. You will need to name at least one person as a beneficiary on this policy. Purchasing additional AD&D insurance is described in the Additional Insurance Programs tab above.

Use the link in the right column to learn more about AD&D insurance.

Additional Insurance Programs

Employees may choose to enroll in the additional insurance programs listed here within their first 31 days. The full premium rates for the additional insurance programs are paid solely by the employee as a payroll deduction.

Vision Insurance

Vision insurance is an optional benefit that the employee pays for through a pre-tax payroll deduction. You can choose from two plans provided by VSP: the Basic Plan and the Premium Plan. 

Both plans provide coverage for a regular visit to your eye doctor once every 12 months, frames, lenses, and contacts. The co-pays for these services and the frequency you can get them are determined by which plan you choose.

Use the link in the right column to learn more about vision insurance.

Flexible Spending Accounts (FSAs)

A Flexible Spending Account, also called an FSA, is an optional benefit that can help you save money on healthcare and dependent daycare. FSAs allow participants to set aside part of their pre-taxed wages to pay for out-of-pocket medical and daycare expenses. OU offers two kinds of FSAs administered by PayFlex: a healthcare FSA and a dependent daycare FSA. You can choose to be in one or both of them.

Use the link in the right column to learn more about FSAs.

Supplemental & Dependent Life Insurance

 

Employees can purchase optional supplemental life insurance for themselves and optional life insurance for their spouses and children through a payroll deduction.

Supplemental Life Insurance

Supplemental life insurance can be purchased at different coverage levels. If you enroll now as a new employee, you may not be required to complete an evidence of insurability form depending on the coverage amount you choose. 

The beneficiary for Supplemental Life Insurance is the same person you chose as the beneficiary for Basic Life Insurance.

Use the link in the right column to learn more about supplemental life insurance.

Dependent Life Insurance

You can purchase dependent life insurance for your spouse or your children at different coverage levels. Dependent life insurance is a benefit that the employee pays for through an after-tax payroll deduction. 

You, as the employee, are named as the beneficiary on both spouse and child life insurance policies.

Use the link in the right column to learn more about dependent life insurance.

Additional & Dependent Accidental Death & Dismemberment (AD&D) Insurance

The university provides basic AD&D coverage for an employee. Accidental Death and Dismemberment insurance pays a benefit to the beneficiary if covered person were to die because of an accident whether at work or not. Also if the covered person were to lose a limb because of an accident, a partial benefit would be available with this policy. Use the link in the right column to learn more about AD&D insurance.

Additional Coverage

  • You can purchase additional AD&D coverage for yourself in $50,000 increments, up to $250,000.
  • OU also offers Dependent AD&D Insurance for your spouse in $10,000 increments, up to $40,000.
  • There is also Dependent AD&D Insurance for your eligible dependent children in a $5,000 or $10,000 option.

Beneficiaries

At least one beneficiary must be named for the employee policy. The employee is the beneficiary for dependent AD&D policies. 

Short Term Disability Insurance

Short-term disability insurance is an optional benefit paid for as an after-tax deduction from your paycheck. Participants in this plan who become ill or injured and are not able to work may be eligible to receive continued income. Because employees may customize a short-term disability plan to meet their unique needs, the plan will require employees to apply for coverage and provide medical information to determine eligibility. The plan pays up to 50% of your monthly income.

Premium rates are based on your salary, the options you select, and your age. Election of short-term disability insurance must be done within 30 days of your date of hire. To apply for coverage and for premium information, you must directly contact the plan administrator, Aflac. Use the link in the right column to learn more about short term disability insurance.

Long Term Disability Insurance

If there’s one thing you can expect, it’s the unexpected. Whether you’re responsible for a family or just yourself, you may have rent or mortgage payments, tuition, and regular monthly bills. If you’re unable to work, there’s an affordable way to help protect your lifestyle and the people who depend on you. Long Term Disability (LTD) insurance from The Standard fills the income gap between disability coverage you may already have and the income you had before you became disabled.

You may participate in optional long-term disability plans by paying the low monthly premium. You must be off work at least 180 days (6-months) and be approved before this benefit begins. Long-term disability insurance is an optional benefit offered by OU paid for by the employee through a payroll deduction. Use the link on the right to learn more about LTD.