Required Training

Required training at the University of Oklahoma should be completed as described below. Please check with your supervisor about the requirements for your role. Tulsa employees should look at training requirements based on their program.

Norman Programs

Please click on each type of training below to learn more about what is required.


Required for All Employees

Sexual Harassment and Discrimination Awareness (Title IX)

Who Needs It:
All new and current employees (students, temporary, part-time, and full-time) must complete the training within the first 30 days of employment.

How to Take It:
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this one-hour online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

General Safety/Hazard Communication

Who Needs It:
All employees must complete General Safety/Hazard Communication annually. Employees in certain roles (such as lab techs, nurses, safety officers, and more) should check with their supervisor to determine additional environmental safety training requirements.

How to Take It: 
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this one-hour online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

For more information, contact the Environmental Health and Safety Office (EHSO) at (405) 271-3000.

Sooner Fire Safety

Description: In the event of a fire, every second counts. Knowing how to operate a fire extinguisher and where to find help can mean the difference between life and death. To ensure that all OU employees know these important life-saving procedures and to comply with federal regulations, employees are required to complete the updated Fire Safety training each year.

How to Take It: When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to the short, 15-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Questions: Contact the Fire Marshal offices in Norman (fire@ou.edu).


Required for Employees in Certain Roles

Standards of Conduct

Who Needs It: All new full-time employees

When to Take It: Within first 60 days of employment

How to Take It: Read and certify compliance with Standards of Conduct online.

HIPAA Privacy and Security

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) protects patient and research participant health information and informs patients and participants of their rights with respect to the protected health information.

Who Needs It:

All workforce members (employees, students, and volunteers) at the locations listed below must take HIPAA Privacy and Security training within 30 days of employment, enrollment, or appointment. The training must also be taken annually.

Volunteers are required to take online HIPAA Privacy and Security training if they will be volunteering for four days or more, regardless of whether the days are consecutive. Departments are strongly encouraged to provide personal HIPAA training to volunteers who will provide services for fewer than four days.

  • Goddard Health Center (OU Health Services and University Counseling Center)
  • Athletic Department (PROS and Center for Athletic Medicine)
  • Office of Legal Counsel and University Collections
  • Internal Auditing
  • Financial Services
  • Human Research Participant Protection Program/IRB
  • Counseling Psychology Clinic
  • Researchers and staff performing human subjects research that the IRB has indicated requires a HIPPA Authorization or HIPPA Waiver form
  • Information Technology
  • Printing Services
  • Waste Management
  • Others as may be required

How to Take It: Log in with your OU username and password on the HIPAA Online Training site. If you don't have access to the training, ask your supervisor about it.

Environmental Health and Safety

Supervisors or payroll coordinators will assign the safety training below to employees based on job duties and work environment. Training assignments are submitted through the PeopleSoft ePAF system. Contact Payroll and Employee Services about how to assign the safety training. Contact the Environmental Health & Safety Office about training content or requirements.

When it's time for you to take one of the online courses, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to access the online training. You may also log in directly to the OnPoint LMS and click on "Take Required Training." No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]".

  • Bloodborne Pathogens: Job duties include the reasonable anticipation of exposure to human blood, tissue or cell lines.
  • Tuberculosis: Job duties include patient care, working in a patient care setting or participation in the TB Skin Testing Program. 
  • Laboratory Safety: Job duties include the work or the supervision of work in a laboratory setting. 
  • DOT Shipping: Job duties include the shipment of biological materials.
  • First Responder:  Police, Fire, Facilities Management, some Site Support and others as determined
  • Biosafety Training:  Employees working with all basic and clinical research activities involving recombinant and synthetic nucleic acid molecule, gene transfers, microorganisms, viruses and biological toxins.  This includes anyone that is working in a laboratory where these activities take place.

Foundations in Management

Foundations in Management (FIM) is a 2-day training program for managers/supervisors on the Norman campus. Learning objectives include: OU policies and procedures, and employment law components. Classes are interactive and include audiovisual, simulation, and case study designs.

Who Needs It: Within the first six months a newly hired, reclassified, or transferred supervisor, manager, or administrative staff member who is responsible for supervising one or more employees, is obligated to complete the FIM - Policy and Procedure training program. 

How to Take It: To enroll, please go to the Training Calendar, find the next available session, and enroll with your OU username and password.

Family Educational Rights and Privacy Act (FERPA)

Who Needs It: FERPA training is recommended for all employees whose job duties require that they regularly handle or review education records. Education records are defined as any student record that is maintained by the university.

When to Take It: FERPA training should be completed within the first 30 days of employment or before an employee can be given access to any student record systems including Banner and Cognos. This training should be successfully completed every 24 months after the initial FERPA training.

How To Take It: When it's time for you to take this training, you will receive an email from OnPoint Learning Management System which includes instructions and a link to this 30-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [noreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Red Flag Compliance and Awareness

The University of Oklahoma complies with federal Red Flag regulations. The following links increase awareness of risks to individuals and describe OU's responses to any Red Flag issue.

University of Oklahoma, Police Department and Identity Theft:

University of Oklahoma, Information Technology
and Identity Theft:

University of Oklahoma, Information Technology and
Pay Card Industry (PCI) Compliance:

Federal regulators of financial institutions and the Federal Trade Commission, 72 Fed. Reg. 63717 (November 9, 2007) published Red Flag regulations which require each financial institution or creditor that offers or maintains one or more covered accounts to develop and implement a "written Identify Theft prevention program" designed to detect, prevent and mitigate identify theft in connection with the opening of a covered account or any existing covered account.

HSC Programs

Please click on each type of training below to learn more about what is required.


Required for All HSC Employees

HIPAA Privacy and Security

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) protects patient health information and informs patients of their rights with respect to the protected health information.

Who Needs It:

All OUHSC and OU-Tulsa HSC workforce members (employees, students, and volunteers) must take HIPAA Privacy and Security training within 30 days of employment, enrollment, or appointment. The training must be taken annually (electronic reminders will be generated for OUHSC employees).

Volunteers are required to take the online HIPAA Privacy and Security training if they will be volunteering for four days or more, regardless of whether the days are consecutive. Departments are strongly encouraged to provide at least department-specific HIPAA training to volunteers who will provide services for fewer than four days.

  • NOTE: Employees and volunteers in areas where computers are not provided or available, such as Site Support or General Services, may take printed versions of the HIPPA training materials and/or attend in-person training annually in place of the online training, at the discretion and direction of their manager.

How to Take It: Log in with your HSC username on the HIPAA Online Training site.

Sexual Harassment and Discrimination Awareness (Title IX)

Who Needs It:
All new and current employees (students, temporary, part-time, and full-time) must complete the training within the first 30 days of employment.

How to Take It:
  • Once your new employee paperwork has been fully processed by HR, you can access the required online course at learn.ouhsc.edu.
  • Your successful completion of the training will automatically be noted in your training record in Employee Self-Service.
  • For assistance, contact the IT Service Desk at (405) 271-2203 or email web-courses@ouhsc.edu.

General Safety/Hazard Communication

Who Needs It:
All employees must complete General Safety/Hazard Communication annually. Employees in certain roles (such as lab techs, nurses, safety officers, and more) should check with their supervisor to determine additional environmental safety training requirements.

How to Take It: 
When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this one-hour online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

For more information, contact the Environmental Health and Safety Office (EHSO) at (405) 271-3000.

Sooner Fire Safety

Description: In the event of a fire, every second counts. Knowing how to operate a fire extinguisher and where to find help can mean the difference between life and death. To ensure that all OU employees know these important life-saving procedures and to comply with federal regulations, employees are required to complete the updated Fire Safety training each year.

How to Take It: When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to the short, 15-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Questions: Contact the Fire Marshal offices at HSC (fire-marshal@ouhsc.edu).


Required for HSC Employees in Certain Roles

Standards of Conduct

Who Needs It: All new full-time employees

When to Take It: Within first 60 days of employment

How to Take It: Read and certify compliance with Standards of Conduct online.

Environmental Health and Safety

Payroll coordinators will assign the safety training below to employees based on job duties and work environment. Training assignments are submitted through the PeopleSoft ePAF system. Contact Payroll and Employee Services about how to assign the safety training. Contact the Environmental Health & Safety Office about training content or requirements.

When it's time for you to take one of the online courses, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to access the online training. You may also log in directly to the OnPoint LMS and click on "Take Required Training." No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]".

  • Bloodborne Pathogens: Job duties include the reasonable anticipation of exposure to human blood, tissue or cell lines.
  • Tuberculosis: Job duties include patient care, working in a patient care setting or participation in the TB Skin Testing Program. 
  • Laboratory Safety: Job duties include the work or the supervision of work in a laboratory setting. 
  • DOT Shipping: Job duties include the shipment of biological materials.
  • First Responder:  Police, Fire, Facilities Management, some Site Support and others as determined
  • Biosafety Training:  Employees working with all basic and clinical research activities involving recombinant and synthetic nucleic acid molecule, gene transfers, microorganisms, viruses and biological toxins.  This includes anyone that is working in a laboratory where these activities take place.

Payroll Coordinator Training

All HSC Payroll Coordinators are required to complete an online training through OnPoint Learning Management System (LMS). When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to access the online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Required Training."

Family Educational Rights and Privacy Act (FERPA)

Who Needs It: FERPA training is recommended for all employees whose job duties require that they regularly handle or review education records. Education records are defined as any student record that is maintained by the university. FERPA training should be completed within the first 30 days of employment or before an employee can be given access to any student record systems including Banner and Cognos. This training should be successfully completed every 24 months after the initial FERPA training.

How To Take It: When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to this 30-minute online training. No action is required until you receive the email from OnPoint. The From address on the email will be "Learning Management System Administrator [noreply@sumtotalsystems.com]". You may also log in directly to the OnPoint LMS and click on "Take Required Training."

Red Flag Compliance and Awareness

The University of Oklahoma complies with federal Red Flag regulations. The following links increase awareness of risks to individuals and describe OU's responses to any Red Flag issue.

University of Oklahoma, Police Department and Identity Theft:

University of Oklahoma, Information Technology
and Identity Theft:

University of Oklahoma, Information Technology and
Pay Card Industry (PCI) Compliance:

Federal regulators of financial institutions and the Federal Trade Commission, 72 Fed. Reg. 63717 (November 9, 2007) published Red Flag regulations which require each financial institution or creditor that offers or maintains one or more covered accounts to develop and implement a "written Identify Theft prevention program" designed to detect, prevent and mitigate identify theft in connection with the opening of a covered account or any existing covered account.

Need Assistance?

If you have a disability requiring an accommodation for any of this training, please contact Human Resources.  Certain departments may qualify for in-person training, subject to approval of the Office of Compliance. For more information, contact the Office of Compliance.

Technical Help

For assistance with training access, please contact...

  • OU Norman IT: (405) 325-4357
  • OUHSC IT: (405) 271-2203
  • OU Tulsa IT: (918) 660-3550